Spring 2010 Auction Committee

Auction Co-Chairs

Kim Christo, kim.christo@gmail.com,
T: (202) 244-9122, C: (703) 307-6818
Caitlin Durkovich, cdurkovich@comcast.com,
T: (202) 244-2261, C: (202) 841-1977
Maria Emanuel, mariaemanuel@starpower.net,
H: (202) 944-8642, C: (202) 607-8642

  • Select venue
  • Select date
  • Select theme/décor
  • Manage Committees
  • Send solicitation letters
  • Distribute donation forms to parents
  • Send invites
  • Send thank-you letters to donors and parents

Merchant Solicitations

  • Solicit new merchants for donations
  • Review previous auction's donor/solicitation list
  • Organize volunteers to follow up with local merchants regarding donations
  • Organize volunteers to pick-up and deliver donations to co-chairs

Catalog

  • Write descriptions of each item for program
  • Provide program information to desktop designer

Class Art Projects

  • Coordinate with room parents to develop art projects for each class and ensure art projects are completed in time
  • Ensure room parents have arranged for art projects to be delivered to key school to display before auction and to auction site

Teacher Features

  • Coordinate with teachers to develop teacher feature donations
  • Ensure teacher donations are delivered to co-chairs

Donation Logistics

  • Maintain Spreadsheet tracking donors and donations
  • Organize and store donations

Registration and Check-out

  • Assign bidder numbers to attendees
  • Organize check-in and check-out process
  • Recruit and organize volunteers for check-in/greeters, silent and live auction help, and check-out

Silent and Live Auction Set-up and Closing

  • Organize volunteers to help set-up for silent auction
  • Create Bid Sheets for silent auction
  • Display donations for silent auction
  • Track and monitor closing of silent and live auction
  • Coordinate volunteers (runners) for live auction

Theme/Décor

  • Develop theme for auction with co-chairs
  • Create decorations for auction

Desktop and Design Layout

  • Design and produce invitations
  • Design and print catalogs
  • Design and print posters/banners

Master of Ceremonies

  • Open live auction, introduce co-chairs, announce raffle winner, introduce auctioneer

Slide Show

  • Collect photos from parents or teachers for slide show
  • Create slide show
  • Display photos during silent auction

Advertisements

  • Solicit and sell ad space in the auction catalog
  • Contact parents to place ads in auction catalog
  • Submit print ad materials/photos to catalog committee co-chair

Raffle

  • Obtain raffle license from DC
  • Design and print raffle tickets
  • Organize volunteers to sell raffle tickets
  • Track distribution of raffle tickets and cash received
  • Complete financial report re:raffle for DC government after auction

Invitations

  • Prepare invitation list and labels
  • Address and mail invitations
  • Create list to track RSVP's

On-site Auction Games

  • Create and design revenue-generating games for auction (i.e. Grab-bag, heads or tails, etc.)